Sending Your Resume Via E-Mail the Right Way

When submitting your resume to a company for employment consideration, it’s become almost a rule to do so over the Internet. Many companies use software and other electronic methods to evaluate some resumes, and as such they’ll refuse resumes received via any other method.

So now that you know that you will very likely continue to be required to submit your resume online, it’s a good idea to learn how to do so the right way. Here are a few tips to consider:


There is a little bit of a debate going on about whether you should add the resume as an attachment when submitting it or placing it in the body of the e-mail. Some say that attachments aren’t a good idea, as they take up space in the employer’s inbox and may possibly contain viruses. It’s also worthwhile to consider that a company’s email security might block the message, or the hiring manager might avoid the message altogether if he doesn’t want to take the time to open it.

On the other hand, depending on what e-mail program you’re using (and the employer is using) cutting and pasting your resume into the body of an email could look ill-formatted. Spacing could be weird – and worse, the fonts you worked so hard to choose could change. It is for this reason that many pros suggest doing both. This method pleases those who dislike plain text formatting as well as those hiring managers who detest opening attachments. You should consider using the PDF format for your attached resume, since it’s very clean, it looks clear and concise, and PDFs can’t be changed after they’re created.

If You Are Cutting and Pasting…

If you’ve decided that you want to go ahead and paste your resume into the body of an e-mail, it’s good to consider a few rules of cutting and pasting. First, remember to add a brief introduction of yourself, something that would do the job of a cover letter. You should also limit your introduction to two paragraphs or less, and limit each paragraph to two or three sentences.

Third, use text for the e-mail instead of HTML. Word processing programs can wreak havoc with the layout of your resume text when you use copy and paste, as pointed out earlier. If you don’t know how to change your emails into simple text, try writing your resume out in a text only program like Notepad (under Accessories on the Windows menu) and then copying and pasting into your email. You’ll have to offset text with special characters (for instance, ====Introduction====) or use capitals in order to differentiate between sections, since plain text removes formatting like bold or italics.

Avoiding Spam Folders

As mentioned previously, your resume can sometimes get lost in a company’s security efforts. So to help you avoid spam folders and other issues, you could consider keeping punctuation (especially exclamation marks) out of the subject line and avoiding any other words that might be misinterpreted as something inappropriate by spam folders.

The last thing that you want is to create the perfect resume only to not have it reach its destination appropriately. It doesn’t make sense to spend hours and hours on your resume, only to submit it incorrectly via email and ruin your chances of getting a job, so be sure to consider the above tips before clicking that send button.

Article written by Heather Eagar.  Need a job? Be sure your resume is the best it can be. Review resume services and choose the best one for you and your situation. Do it today at http://www.ResumeLines.com

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